Executive Secretaries and Executive Administrative Assistants
SOC: 43-6011.00

Description:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.


National Salary Information:

Hourly Statistics:

Annual Statistics:

Source: Bureau of Labor Statistics 2015 wage data.


Employment Projections:

Employment (2014):
776,600 employed

Projected (2024):
732,000 employed

Projected growth (2014-2024)


Source: Bureau of Labor Statistics 2015 2014-2024 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2014-2024). "Projected job openings" represent openings due to growth and replacement.


Alternate Titles:

  • Administrative Aide
  • Administrative and Technical Specialist
  • Administrative Assistant
  • Administrative Associate
  • Administrative Coordinator
  • Administrative Liaison
  • Administrative Office Assistant
  • Administrative Office Specialist
  • Administrative Officer
  • Administrative Secretary
  • Administrative Services Assistant
  • Administrative Specialist
  • Administrative Supervisor
  • Administrative Support Specialist
  • Assistant To The Director
  • Assistant To The President
  • Assistant To The Vice President
  • Clerical Specialist
  • Community Youth Secretary
  • Confidential Secretary
  • Corporate Secretary
  • Court Analyst
  • Executive Administrative Assistant
  • Executive Administrator
  • Executive Assistant
  • Executive Associate
  • Executive Secretary
  • Executive Staff Assistant
  • Executive, Secretarial, Managerial, or Official Duties Assistant
  • Financial Secretary
  • Front Office Secretary
  • Helper Coordinator
  • Human Resources Administrative Assistant
  • Management Assistant
  • Office Administrator
  • Office Assistant
  • Office Automation Secretary (OA Secretary)
  • Office Manager
  • Personal Assistant
  • Personal Secretary
  • Program Support Assistant
  • Program Support Specialist
  • Project Assistant
  • Protocol Officer
  • Scheduler
  • Secretarial or Administrative Duties Administrative Assistant
  • Secretarial or Administrative Duties Clerical Administrative Assistant
  • Secretary
  • Secretary to the Vice President
  • Staff Assistant
  • Trust Manager Assistant
  • Unit Secretary


  • Job Zone Three: Medium Preparation Needed

    Experience:

    Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

    Education:

    Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

    Job Training:

    Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.


    Required Skills:

  • Reading Comprehension
  • Active Listening
  • Writing
  • Speaking
  • Mathematics
  • Science
  • Critical Thinking
  • Active Learning
  • Learning Strategies
  • Monitoring
  • Social Perceptiveness
  • Coordination
  • Persuasion
  • Negotiation
  • Instructing
  • Service Orientation
  • Complex Problem Solving
  • Operations Analysis
  • Technology Design
  • Programming
  • Operation Monitoring
  • Quality Control Analysis
  • Judgment and Decision Making
  • Systems Analysis
  • Systems Evaluation
  • Time Management
  • Management of Financial Resources
  • Management of Material Resources
  • Management of Personnel Resources

  • Knowledge Used:

  • Administration and Management
  • Clerical
  • Economics and Accounting
  • Sales and Marketing
  • Customer and Personal Service
  • Personnel and Human Resources
  • Production and Processing
  • Computers and Electronics
  • Mathematics
  • Psychology
  • Sociology and Anthropology
  • Geography
  • Therapy and Counseling
  • Education and Training
  • English Language
  • Foreign Language
  • Philosophy and Theology
  • Public Safety and Security
  • Law and Government
  • Telecommunications
  • Communications and Media
  • Transportation


  • Tasks:

  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Attend meetings to record minutes.
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Provide clerical support to other departments.
  • Process payroll information.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

  • Tools & Technology:

  • 10-key calculators
  • Data input scanners
  • Desktop computers
  • Dictation equipment
  • Digital cameras
  • Electric typewriters
  • Handheld calculators
  • Handheld computers
  • Laptop computers
  • Laser facsimile machines
  • Liquid crystal display LCD video projectors
  • Multi-line telephone systems
  • Pagers
  • Personal computers
  • Personal digital assistants PDA
  • Photocopying equipment
  • Scanners
  • Accounting software
  • Adobe Systems Adobe Acrobat
  • Adobe Systems Adobe Contribute
  • Adobe Systems Adobe Illustrator
  • Adobe Systems Adobe InDesign
  • Adobe Systems Adobe Photoshop software
  • Aestiva Purchase Order
  • Appointment scheduling software
  • Blackbaud The Raiser's Edge
  • Calendar and scheduling software
  • Corel WordPerfect software
  • Customer relationship management CRM software
  • Data entry software
  • Desktop publishing software
  • Epicor Vantage
  • Exact Software Macola ES
  • FileMaker Pro software
  • Fish Bowl Inventory software
  • Geac MPC Production
  • Graphics software
  • IBM Notes
  • InetSoft software
  • Internet browser software
  • Intuit QuickBooks
  • KAPES software
  • Mac OS X
  • Maynard PlanStaff Manager
  • Micro Estimating FabPlan
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Great Plains software
  • Microsoft Office SharePoint Server MOSS
  • Microsoft Office software
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Project
  • Microsoft Publisher
  • Microsoft SharePoint software
  • Microsoft Team Foundation Server
  • Microsoft Visio
  • Microsoft Word
  • MicroStrategy Report Services
  • MTI Systems Costimator JS
  • Office suite software
  • Oracle E-Business Suite Financials
  • Oracle PeopleSoft Financials
  • Oracle PeopleSoft software
  • Oracle Primavera Enterprise Project Portfolio Management software
  • PCC EHR
  • PCC Pediatric Partner
  • PRONTO Xi
  • Questek Humanis
  • Records management systems
  • RefWorks
  • RefWorks RefShare
  • Sage Peachtree Premium Accounting for Manufacturing
  • Sage Peachtree software
  • SAP software
  • SYSPRO software
  • Transcription software
  • Tuppas software
  • Web browser software
  • Web conferencing software
  • Word processing software
  • Work Technology WorkTech Time
  • Workbrain Employee Scheduling
  • Workbrain Time and Attendance
  • Workflow International Deskflow Enterprise software


  • office and administrative support


    industry stats

    SOC: 43-0000

    Total Employed: 21,846,420

    Average Annual Salary: $36,330