Human Resources Assistants, Except Payroll and Timekeeping
SOC: 43-4161.00

Description:

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.


National Salary Information:

Hourly Statistics:

Annual Statistics:

Source: Bureau of Labor Statistics 2015 wage data.


Employment Projections:

Employment (2014):
140,600 employed

Projected (2024):
134,800 employed

Projected growth (2014-2024)


Source: Bureau of Labor Statistics 2015 2014-2024 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2014-2024). "Projected job openings" represent openings due to growth and replacement.


Alternate Titles:

  • Administrative Assistant
  • Agent-Contract Clerk
  • Assignment Clerk
  • Benefits Administrator
  • Benefits Clerk
  • Benefits Coordinator
  • Civil Service Clerk
  • Civil Service Worker
  • Compensation and Benefits Technician
  • Employment Assistant
  • Employment Clerk
  • Employment Specialist
  • Enrollment Specialist
  • Human Resource Specialist
  • Human Resources Administrative Assistant
  • Human Resources Administrator
  • Human Resources Analyst (HR Analyst)
  • Human Resources Assistant (HR Assistant)
  • Human Resources Associate (HR Associate)
  • Human Resources Clerk (HR Clerk)
  • Human Resources Consultant (HR Consultant)
  • Human Resources Coordinator (HR Coordinator)
  • Human Resources Information Systems Administrator (HRIS Administrator)
  • Human Resources Recruiter (HR Recruiter)
  • Human Resources Representative (HR Representative)
  • Human Resources Specialist (HR Specialist)
  • Human Resources Technician (HR Technician)
  • Identification Clerk
  • Personnel Aide
  • Personnel Analyst
  • Personnel Assistant
  • Personnel Associate
  • Personnel Clerk
  • Personnel Officer
  • Personnel Services Specialist
  • Personnel System Manager
  • Personnel Technician
  • Staffing and Assignments Coordinator
  • Temporary Help Agency Referral Clerk
  • Time Study Clerk
  • Workers Compensation Coordinator


  • Job Zone Three: Medium Preparation Needed

    Experience:

    Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

    Education:

    Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

    Job Training:

    Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.


    Required Skills:

  • Reading Comprehension
  • Active Listening
  • Writing
  • Speaking
  • Mathematics
  • Critical Thinking
  • Active Learning
  • Learning Strategies
  • Monitoring
  • Social Perceptiveness
  • Coordination
  • Persuasion
  • Negotiation
  • Instructing
  • Service Orientation
  • Complex Problem Solving
  • Operations Analysis
  • Technology Design
  • Programming
  • Operation Monitoring
  • Judgment and Decision Making
  • Systems Analysis
  • Systems Evaluation
  • Time Management
  • Management of Personnel Resources

  • Knowledge Used:

  • Administration and Management
  • Clerical
  • Economics and Accounting
  • Sales and Marketing
  • Customer and Personal Service
  • Personnel and Human Resources
  • Production and Processing
  • Computers and Electronics
  • Mathematics
  • Psychology
  • Sociology and Anthropology
  • Geography
  • Medicine and Dentistry
  • Therapy and Counseling
  • Education and Training
  • English Language
  • Foreign Language
  • Philosophy and Theology
  • Public Safety and Security
  • Law and Government
  • Telecommunications
  • Communications and Media
  • Transportation


  • Tasks:

  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.
  • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  • Examine employee files to answer inquiries and provide information for personnel actions.
  • Gather personnel records from other departments or employees.
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Interview job applicants to obtain and verify information used to screen and evaluate them.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  • Compile and prepare reports and documents pertaining to personnel activities.
  • Inform job applicants of their acceptance or rejection of employment.
  • Select applicants meeting specified job requirements and refer them to hiring personnel.
  • Arrange for in-house and external training activities.
  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Provide assistance in administering employee benefit programs and worker's compensation plans.
  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

  • Tools & Technology:

  • 10-key calculators
  • Desktop computers
  • Document binding equipment
  • Laser facsimile machines
  • Mainframe computers
  • Personal computers
  • Photocopiers
  • Photocopying equipment
  • Scanners
  • ADP Enterprise HR
  • Blackboard Learn
  • Calendar and scheduling software
  • Corel WordPerfect Office Suite
  • Database software
  • Document management system software
  • Email software
  • Employee performance management system software
  • Employee self-service software
  • Enterprise resource planning ERP software
  • FileMaker Pro software
  • Google Calendar
  • Google Docs
  • Human resource management software HRMS
  • Human resources information system HRIS software
  • Learning management system LMS software
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Internet Explorer
  • Microsoft Office software
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Publisher
  • Microsoft SharePoint software
  • Microsoft Visio
  • Microsoft Word
  • Oracle PeopleSoft Enterprise Employee Self-Service
  • Oracle PeopleSoft Enterprise Human Resources
  • Oracle PeopleSoft software
  • Oracle Self-Service Human Resources
  • Oracle Taleo software
  • SAP ERP
  • Scanning software
  • Ultimate Software UltiPro Workplace
  • WebCT
  • Word processing software
  • Workscape HR Service Center


  • office and administrative support


    industry stats

    SOC: 43-0000

    Total Employed: 21,846,420

    Average Annual Salary: $36,330